We're Hiring!

Who we are

Image Relay is a growing Digital Asset Management SaaS company headquartered in Burlington, VT. We provide our services to some of the world’s most respected and recognized brands, including Ben & Jerry’s, the MacArthur Foundation, Citrix, and Seventh Generation.

We are also a proud B-Corp and committed to providing value for multiple stakeholders, not just shareholders. We treat our clients well, we treat our employees well, and we provide every employee with paid time off to be active in their communities. We believe that together we can do well and also do good.

If you have never heard of B Corporations, please take a look. We’re part of this quickly growing community of more than 2,600 companies throughout 60 countries. As certified B Corps we are obligated to balance purpose and profit and consider the impacts of our decisions on our employees, our suppliers, our customers, our communities, and the environment. All of us are committed to redefining success in business. If you’re committed to those same values, you may be a great fit at Image Relay.

Current listings:

Staff Accountant

Image Relay is an established and growing business software company based in Burlington, Vermont. As a values-driven B-Corp, we aim to create a flexible and welcoming place to work. The Staff Accountant will maintain the company’s books and billing system, manage accounts payable and accounts receivable, and support the finance and customer teams.

 

Accounting experience with recurring revenue businesses—especially B2B SaaS—is a must. You’ll be responsible for accurate and timely financial reporting, providing the foundation for everything from capital raises to tax preparation. 

 

Option to work remotely; must pick up mail/deposit checks in Burlington, VT once per week

Position to start in February or March

 

Part-time 20hrs/wk with potential to expand hours as the company grows

Salaried $35,000-$48,000 based on experience

Part-time benefits include healthcare, 401k, paid time off, and volunteer time off

 

Desired Experience

Expert at Quickbooks Online

Comfortable working in Excel, knowledge of basic formulas

Knowledge of GAAP and SaaS accounting best practices 

Experience with recurring revenue accounting is a plus

Familiarity with Google Drive: Google Docs and Google Sheets

Comfortable working remotely and meeting via Zoom

 

Software Used

Quickbooks Online

Google Drive: Google Docs, Google Sheets

ChargeOver (billing software)

MS Office: Word, Excel

Image Relay, our Digital Asset Management software

Slack

Zoom

HubSpot (Customer Relationship Management)

JustWorks (Payroll & Benefits)

PandaDoc (contract management)

Carta (cap table management)

 

Task list

Onboarding (3-4 months)
  1. Set up your payroll and benefits online in JustWorks (1-2 weeks)
  2. Meet weekly with the current billing system manager and CFO to take over billing, A/R, mail, and checks (1-2 months)
  3. Biweekly all-staff Zoom meetings
  4. Meet monthly with current (contract) accountant to review reconciliations and financial reports (3-4 months)

 

Weekly
  1. Work with the customer team to onboard new customers and review overdue accounts
  2. Add new customers to the billing system
  3. Make collections calls and emails for any overdue accounts
  4. Pick up checks at PO Box in Burlington, VT
  5. Remote deposit checks, enter payments in billing software
  6. Enter expenses in QBO from bank feed
  7. Pay bills online (currently do this biweekly as there are not many, but weekly works, too)
  8. Record ACH Payments in billing software, match within QBO
  9. Check accounting email for any emails that need to be addressed 
  10. Collect and file W-9s from vendors performing services (as needed)

 

Monthly
  1. Review and update recurring journal entries and accruals
  2. Maintain Deferred Revenue Spreadsheet
  3. Reconcile recurring revenue
  4. Reconcile deferred revenue
  5. Reconcile accounts payable
  6. Reconcile accounts receivable
  7. Reconcile prepaid expenses and prepaid insurance
  8. Reconcile bank and loan accounts
  9. Enter and reconcile credit card expenses
  10. Enter salary and expense allocations
  11. Reconcile payroll
  12. Update cash budget
  13. First 3mo: meet w former accounting firm to review the above
  14. Review monthly financials and cash budget with CFO
  15. Make estimated tax payments as necessary (often these can be setup for the year in April)

 

Annually
  1. Support tax filing
  2. Prepare and file 1099s
  3. Provide report of customer payments including customer mailing address and listing of the employee states of residence to determine sales tax nexus/preparation
  4. Calculate the vehicle benefit, fringe benefits, and any stock option exercises (in Carta) to inform JustWorks W-2 reporting

 

We are reviewing applications on a weekly basis. Please allow us time to review before trying to reach out directly. We will contact every applicant regardless of our decision. 

 

Apply here